ADVERTISING OPPORTUNITIES – See Enhancement Opportunities or click here.
BOOTH AND CARPET CLEANING – Exhibit space cleaning will be at the expense of the exhibitor. Please use the cleaning order form included in the Exhibitor Service Manual.
BOOTH DESIGN AND DISPLAY REQUIREMENTS – Refer to the Construction of Exhibit and Use of Space section of the 2024 ToxExpo Rules and Regulations for proper booth construction. Permissible drapes, furnishings, signs, and banners are required and at the discretion and expense of the exhibitor. Exhibitors proposing any alterations, including exhibit consisting of materials other than or in addition to pipe and drape exceeding eight feet in height, must submit drawings or schematics of the proposed design to ToxExpo Senior Exhibits Manager for approval by February 12.
BOOTH FURNISHINGS – Shepard has an extensive inventory of booth furnishings with discount rates available. Order forms can be found in the Exhibitor Service Manual. Standing on chairs, tables, or other rental furniture is strictly prohibited. Booth furniture is not to be used to hang booth materials or assemble/dismantle booth construction. SOT, Shepard, and the Salt Palace Convention Center cannot and will not be responsible for injuries or falls caused by the improper use of booth furniture. If assistance is required to hang signs or to assemble/dismantle your booth, please order labor in advance using the forms provided in the Exhibitor Service Manual.
BOOTH PACKAGE (WHAT’S INCLUDED, NOT INCLUDED) – Refer to the Show Information page in the Exhibitor Service Manual for the list of booth package items. In addition to these items, all ToxExpo exhibiting organizations receive the following:
Company and product listing information in the online ToxExpo Directory and SOT Event App.
Complimentary registration: Commercial exhibiting organizations receive four (4) complimentary SOT Annual Meeting full-conference registrations per 10'x10' exhibit space. Nonprofit and Government Agency exhibiting organizations receive two (2) complimentary SOT Annual Meeting full-conference registrations per 10'x10' exhibit space. Registration provides full access to ToxExpo and SOT Scientific Sessions, Welcome Reception, and Awards Ceremony.
Opportunity to boost your brand with Enhancement Opportunities, request meeting space, and host an Exhibitor-Hosted Session.
SOT Annual Meeting Registrant List (available in February).
The following items are not included in the booth package:
Furnishings such as carpet/flooring, tables, chairs, wastebasket, etc.
Services such as audiovisual, electricity, labor, lead retrieval, and other exhibitor services. Please contact the SOT official service vendors and use their order forms provided in the Exhibitor Service Manual for these services.
CATERING – Exhibitors may order food and beverages for their booths if these guidelines are followed:
All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.
All exhibitor-generated food and beverage orders are between the exhibiting organization and the official caterer.
SOT will not be financially responsible for any exhibitor-generated food and beverage order.
Exhibitors assume all liability for the food and beverages ordered for their booths.
Food and beverage orders for an exhibit booth may only be served during ToxExpo exhibit hall open hours and within the exhibitor’s booth. Food and beverages may not be given to attendees outside the exhibitor’s booth. All food stations and beverage bars must face the interior of the exhibitor’s booth. Service of food and beverage in the exhibit hall aisles is prohibited.
SOT reserves the right to assign specific time periods for when booth catering can be served.
All exhibitor-generated food and beverage orders are subject to SOT approval.
CONCESSION AREAS – Food and beverages for purchase will be available in the ToxExpo exhibit hall during the exhibit hall open hours. Coffee may be provided on Monday, Tuesday, and Wednesday morning in the exhibit hall.
ENHANCEMENT OPPORTUNITIES – Advertising, marketing, and meeting space opportunities to boost your brand and promote your presence to drive attendees to your booth. Enhancement Opportunities are available on a first-come, first-served basis. Don't delay. Order today!
ELECTRICAL SERVICES – Electricity is not provided by SOT or the Salt Palace Convention Center. Exhibitors using the Salt Palace Convention Center electrical outlets to provide electricity in an exhibit booth is prohibited. If electricity is needed for your booth, electrical service must be ordered from the SOT official electrical service provider. Please use the electrical order form included in the Exhibitor Service Manual.
EXHIBIT HALL LOCATION – Salt Palace Convention Center, Halls A-D and 1-2.
EXHIBIT HALL MOVE-IN – Refer to the Show Information page in the Exhibitor Service Manual. Freight doors and entrance doors will be closed promptly at 5:00 p.m. on Sunday, March 10. All exhibits must be completely and properly set with acceptable flooring and empty containers must be tagged and set in the aisles. If acceptable flooring is not in place, carpet will be installed at the expense of the exhibitor.
EXHIBIT HALL MOVE-OUT – Refer to the Show Information page in the Exhibitor Service Manual. Exhibitors who dismantle or begin to pack up their booths before 4:30 p.m. Wednesday, March 13 are subject to a loss of priority points and a one-year suspension of exhibit privilege.
EXHIBITOR APPOINTED CONTRACTORS (EAC) – Exhibiting organizations using employees from an Exhibitor Appointed Contractor (EAC), also referred to as an Independent or Third-Party Contractor, to install and dismantle displays must send a completed EAC notification form to Shepard and the ToxExpo Senior Exhibits Manager by February 9. The EAC notification form is included in the Exhibitor Service Manual. It is the exhibitor’s responsibility to remind their EAC that all services must be performed in accordance with the 2024 ToxExpo Rules and Regulations. The solicitation of other exhibitors by EAC employees is prohibited. EAC employees will not need full-conference registration badges but will be issued date-specific identification wristbands for exhibit hall access during installation and dismantling. EAC employees will be required to report to a designated labor entry area at the Salt Palace Convention Center to receive and wear the date-specific wristband, which must be worn while working in the exhibit hall.
EXPOSITION SERVICES CONTRACTOR – Shepard Exposition Services (Shepard) is SOT’s official general exposition services contractor, providing booth furnishings, labor, and freight management services. Refer to the Exhibitor Service Manual for order forms and contact information. During move-in, exhibit hours, and move-out, a Shepard service desk will be in the ToxExpo On-Site Exhibitor Services area in the exhibit hall to provide onsite orders and assistance. Shepard’s labor services include receiving shipments at the Salt Palace Convention Center loading dock; delivering exhibit materials to exhibitor booths; removing, storing, and returning empty crates and containers; and removing packed shipments from the booth and transferring to the outgoing carriers at the loading dock.
GRATUTIES – Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the ToxExpo Show Manager or Shepard’s show site manager.
HEALTH AND SAFETY – The US Federal COVID-19 Public Health Emergency declaration ended on May 11, 2023, but SOT continues to monitor the advisories and guidelines of local, US, and world health advisory organizations. As such, the 2024 SOT Annual Meeting and ToxExpo will adhere to local and national health rules and guidance, as issued by governing bodies such as the US Centers for Disease Control and Prevention (US CDC) and the Salt Lake County Health Department. If those rules and guidance require specific policies and procedures associated with in-person meeting attendance, this web page and other Annual Meeting materials will be updated to inform registrants and potential registrants.
INSURANCE – Refer to the Insurance section of the 2024 ToxExpo Rules and Regulations for details and requirements. All exhibiting organizations are required to maintain insurance coverage and submit a Certificate of Insurance to the ToxExpo Senior Exhibits Manager by February 16.
INTERNET SERVICES – SOT provides free wireless internet access in the Salt Palace Convention Center locations where SOT events are being held. Wireless network and sign on information will be provided. As wireless internet could lag during high demand periods, if you require high speed internet in your booth, it is recommended that you order wired, dedicated internet service. Please use the electrical and technology order form included in the Exhibitor Service Manual to order these services.
MARKETING OPPORTUNITIES – See Enhancement Opportunities or click here.
MATERIAL HANDLING – Shepard has jurisdiction over the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. All packages sent to the Shepard Advanced Warehouse or directly to the Salt Palace Convention Center will be subject to material handling. Packages sent to the Salt Palace Convention Center without proper labeling may result in loss and/or return delivery. Pick-up by freight carriers during move-out must be arranged by the exhibitor and each piece of freight must be labeled.
MEETING SPACE OPPORTUNITIES – See Enhancement Opportunities or click here.
PARKING - The Salt Palace Convention Center offers two convenient underground automated garages that are open 24 hours a day. Entrances to these garages are off of 200 South and 300 West. For more information, click here.
REGISTRATION – Refer to the Booth Personnel and Registration section of the 2024 ToxExpo Rules and Regulations or visit the "How to Register" page in the Exhibitor Registration section of the Service Center for details and requirements. Important to note: All new registrations and changes to registrations must be received by February 9 for the registrant to receive important meeting details and the SOT Event App download instructions prior to the meeting dates. Registrations received after February 9 may be subject to a delay in receiving meeting details and the self-serve on-site badge printing option.
RULES AND REGULATIONS – The 2024 ToxExpo Rules and Regulations contain important details regarding exhibitor responsibilities. Exhibitors accept the responsibility for informing their employees and agents of the rules and regulations and agree that they will abide by them as well.
SECURITY – A professional security guard service is provided for the perimeter of the exhibit hall (not booths) on an around-the-clock basis beginning with the first day of move-in and continuing through move-out. SOT, Shepard, and the Salt Palace Convention Center are not responsible for loss or damage to exhibitor property. Exhibitors are advised not to leave any valuables (laptops, purses, etc.) overnight in the exhibit hall or in crates bound for exhibit hall storage.
SHIPPING – Dates, rates, proper label information, and additional shipping and material handling details are included in the Exhibitor Service Manual. Exhibitors are urged to verify the delivery of their freight before arrival in Salt Lake City, as shipments may not be traced or delivered on the weekend. The Salt Palace Convention Center will not accept advance shipments of freight or materials prior to the contracted move-in date. Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the Salt Palace Convention Center must be sent to the attention of Shepard Exposition Services using the Direct Shipping Label provided in the Exhibitor Service Manual. All shipments delivered to the Salt Palace Convention Center after the official move-in date must be addressed to the attention of Shepard Exposition Services. Under no circumstances will C.O.D. deliveries be accepted by the Salt Palace Convention Center.
SHOW MANAGEMENT CONTACT – Sandy Fridy, ToxExpo Senior Exhibits Manager, firstname.lastname@example.org, 703.438.3115 ext. 1615.
STORAGE – Empty crates, boxes, and cartons must be ready for removal from the exhibit area by 5:00 p.m. Sunday, March 10. "Empty" stickers, which must be placed on all containers to be stored and returned at the close of the exhibit, will be available at the onsite Shepard service desk. Containers or skids without the "empty" stickers will be considered refuse and disposed of accordingly. Storage of packing materials and surplus literature must be confined to areas away from the display area. No packing containers, wrapping materials or display materials may be stored under tables or behind booths. However, a daily supply of display materials is permitted. All empty cartons or crates must be labeled and removed for storage, or they will be removed as trash. Shepard will assist exhibitors with exhibitors’ storage needs.
VIOLATIONS – Exhibit booths will be inspected when exhibitor move-in ends at 5:00 p.m. Sunday, March 10. If your exhibit booth is in violation, a notification will be left in your booth with the violation noted. To avoid violation, refer to and comply with the 2024 ToxExpo Rules and Regulations and the IAEE Guidelines for Display Rules and Regulations, which are included in the Exhibitor Service Manual. A copy of the Booth Violation Notification will be available on-site during move-in at the ToxExpo Show Management Sales Office.