Here is a quick reference list of key deadlines. Refer to the SOT Annual Meeting website, ToxExpo Directory, and ToxExpo Exhibitor Service Manual for more information.
January 26
Add/Change ToxExpo Online Profile Page Contents
(Content received after January 26, 2024, will appear in the SOT Event app to attendees who accept Event App updates after initial launch.)
February 1
Hotel Reservations (Connections Housing)
February 9
Exhibit Personnel Registration
(New registrations and badge change requests received after this date may be subject to a delay in receiving meeting details and the self-serve on-site badge printing option.)
February 9
Custom Booth Rentals/Structures and Premium Flooring Orders (Shepard) – Advance Rate Discount
February 9
Graphics and Sign Orders (Shepard) – Advance Rate Discount
February 9
First Day Freight Can Arrive at Shepard Advanced Warehouse Without a Surcharge
February 9
Exhibitor Appointed Contractor (EAC) Notifications to customerservice@shepardes.com AND ToxExpo Senior Exhibits Manager
(Requirement for independent or third-party contractors to install or dismantle booth. See pages 12 and 13 of the ToxExpo Exhibitor Services Manual.)
February 9
Lead Retrieval Orders (ExpoTools) – Advance Rate Discount
February 12
Exhibit Booth Construction Alteration Drawings or Schematics to ToxExpo Senior Exhibits Manager
February 16
Booth Banner/Signage Rigging Orders (Shepard) – Advance Rate Deadline
February 16
Certificate of Insurance (COI) to ToxExpo Senior Exhibits Manager
February 19
Budget Booth Package, Standard Booth Furnishings, Labor, and Booth and Carpet Cleaning Orders (Shepard) – Advance Rate Discount
February 26
Last Day to Order Booth Catering (Salt Palace Convention Center) Without a Surcharge
February 26
Internet, Telephone, and Cable TV Orders (Salt Palace Convention Center) – Advance Rate Discount
March 1
Last Day Freight Can Arrive to Shepard Advanced Warehouse Without a Surcharge
March 1
Visitor Pass Requests to ToxExpo Senior Exhibits Manager
March 7
Last Day Freight Can Arrive to Shepard Advanced Warehouse
March 9
First Day Direct to Show-Site Shipments Can Arrive at the Salt Palace Convention Center